Studio Operations Manager

Type: Part-time Contractor Position [5 - 10+ hours/week]

Term: 3-month contract with potential for renewal

Compensation: $25 - $30/hour CAD [based on experience]

Start Date: February 1, 2026

Location: Remote work [open to Canadian citizens]

Experience: 2 - 3 years preferred

About Greer Frances Brands

Greer Frances Brands is a strategy-first creative studio partnering with purpose-driven founders who are building movements. We work at the intersection of soulful self-expression and grounded strategy, helping clients move from scattered ideas into clear, confident, and cohesive brands.

Our work spans ongoing design retainers, bespoke brand and website projects, and VIP strategy intensives. We are a small, collaborative team that values clarity, calm execution, and thoughtful systems that support both creativity and sustainability.

About the Role

The OBM & Studio Manager is the operational backbone of the studio. This role supports day-to-day operations, client experience, systems, and internal project flow — ensuring nothing slips through the cracks and the business runs smoothly behind the scenes.

You’ll work closely with the CEO and team to manage timelines, communication, systems, and logistics, allowing creative work and strategic vision to stay protected and focused.

This role is ideal for someone who loves structure, takes initiative, and finds satisfaction in building and maintaining systems for a soulful, service-based business.

You’ll be a fit for this role, if…

• You naturally take initiative and enjoy owning your work

• You prefer working within a collaborative, team-based environment

• You communicate clearly and confidently (written and verbal)

• You’re comfortable interacting directly with clients in a professional, calm way

• You’re efficient, organized, and able to manage multiple moving pieces at once

• You enjoy setting up, refining, and maintaining backend systems

• You’re energized by supporting small, values-led businesses

• You’re interested in growing long-term in an operations / studio management role

• You value doing good work, with integrity, care, and a sense of fun

Software & Systems You’ll Be Utilizing:

Familiarity is helpful, but you do not need to be proficient in everything. Training and SOPs are provided.

Roles & Responsibilities:

• Attend weekly team meetings (Wednesdays at 10am CST)

• Monitor project progress and timelines in Airtable

• Manage client onboarding, offboarding, and ongoing communication (non-design)

• Send client updates, reminders, next steps, and weekly correspondence as needed

• Support team coordination and follow up on action items

• Manage internal files, documentation, and storage systems

• Maintain and refine internal SOPs and workflows

• Prepare invoices, follow up on payments, and flag financial items for the CEO

• Prep proposals and agreements for upcoming clients

• Support basic marketing execution (newsletters, content scheduling, funnels)

• Assist with systems setup for select client projects (Flodesk, booking tools, etc.)

• Support launches, virtual events, and occasional in-person experiences as needed

Bonus skills:

• Sales or creative copywriting experience

• Design or creative industry experience

Sound like your dream job?

If this role feels aligned, we’d love to hear from you.

Please submit your application through the form below.

Shortlisted candidates will be invited to complete a test project prior to the interview stage. This allows us to assess systems thinking, communication, and prioritization skills in a real-world context — and ensures mutual alignment before moving forward.

Selected candidates will be contacted via email.